TRC Companies Administrative Assistant in Ann Arbor, Michigan

Are you interested in joining an organization that's committed to its clients, community, and team?

TRC's vision is to solve the challenges of making the Earth a better place to live -- community by community and project by project. We value Safety, Quality, Integrity, Creativity, Accountability, Teamwork, and Passion.

We currently have an exciting opportunity for a Project Coordinator and Word Processor in our Ann Arbor, Michigan office.

TRC Companies, Inc., a pioneer in groundbreaking scientific and engineering developments since the 1960s, is a national engineering consulting and construction management firm that provides integrated services to the environmental, energy, and infrastructure markets. TRC serves a broad range of clients in government and industry, implementing complex projects from initial concept to delivery and operation.

The Project Coordinator and Report Production/Word Processor role works closely with TRC's Project Managers in the following areas: financial management of projects including budgeting activities; contracting; report and technical documents preparation/coordination; spreadsheet preparation and updating; project team coordination; and administrative duties as required to meet client and business expectations.


Set up, monitor, and update projects in Vision, including initial budgets, change orders and quarterly update requirements * Liaison between operations and finance to ensure proper project set up, documentation and revenue recognition * Assist the project manager with standard reports to monitor project progress * Assist with monthly client invoicing and monitoring of account receivables * Assure that the client's requirements are met (complete communication records for distribution to the PM, file, and project team) * Assist project managers with establishing purchase orders in Vision, and approval of vendor invoices in AP System (SCERIS) * Coordinate and track contract and subcontract outputs, including change orders * Manage and track DBE compliance goals * Coordinate and take an active role in the monthly invoicing * Set up/Update project schedule spreadsheets * Assist and review project financials (i.e., budgets, project tracking, multipliers, profit margin, AR, AP etc.). * Review weekly and monthly reports (i.e., labor details, variance reports, utilization, etc.). * Data entry in ERP System (Deltek Vision), manage data as project progresses * Provide editorial reviews on deliverables * Quality assurance on all deliverables to clients (ensure all approvals are documented)

Excellent communication and organizational skills are critical as well as multi-tasking and priority setting skills. Must also be a team player, detail oriented, flexible and willing to initiate, delegate, and follow-through on assignments.

TRC offers advancement potential and a competitive compensation and benefits package including a 401k plan with a company match. For more information please visit our website at


Required Skills:

  • Excellent communication and organizational skills and an ability to perform effectively in a fast-paced, client-oriented atmosphere with attention to detail
  • Advanced software skills in MS Word and MS Excel
  • Intermediate experience in MS Project, MS PowerPoint, and Adobe Acrobat Pro
  • Two or more years of experience supporting multiple project managers in an engineering, consulting, or construction environment
  • Experience with Deltek Vision ERP System and MS Access software a plus

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled


Ann Arbor, MI - ANN