TRC Companies Administrative Office Assistant, Engineering Consulting in San Ramon, California

TRC is seeking a self-motivated individual for a full-time Office Administrator position in our San Ramon, CA office. Candidates must be highly organized, detail-oriented, have good computer skills, and strong written and oral communication. The ability to work in a fast-paced environment, demonstrate strong interpersonal skills and high energy, as well as the ability to multi-task are important qualities. Administrative or customer service experience is a strong plus.

Key responsibilities include:

General office administration and management, including, but not limited to:

  • Greeting guests at the front desk and answering main phone.
  • Scheduling conference room bookings
  • Maintaining staff/office phone/contact lists.
  • Scheduling WebEx meetings
  • Support for on-site office meetings
  • Catering set up and clean up
  • Processing expense reports for members of the office
  • Coordinating any office maintenance requests with the Tenant Coordinator of the building
  • Opening projects in company ERP system and creating biweekly meeting report for Project Managers
  • Ordering and organizing office supplies
  • Managing office mail, including mailing for others, receiving and distributing.
  • Scanning project documents and filing in electronic document management system
  • Assist with generating and tracking purchase requisitions and invoice submissions

  • Self-motivated with strong work ethic

  • Prior administrative experience preferred
  • Excellent oral and written communication skills
  • Strong computer skills including use of Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint
  • Ability to work within a team and also work independently
  • Detail-oriented

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled

TRC

San Ramon, CA - SAR